Failure to comply with REACH leads to substantial fines, supply chain disruptions and lasting damage to reputation. The article emphasises how crucial correct documentation, chain responsibility and continuous monitoring are to prevent risks and ensure business continuity.
Summary of this article
For many companies, REACH legislation is an indispensable but often underestimated link in their supply chain. On paper, the rules seem simple: register, document and communicate about the substances used. In practice, however, a single missing document or incomplete registration can have serious consequences, ranging from halted deliveries to hefty fines.
At Faes, we regularly see that non-compliance is not the result of unwillingness, but of uncertainty about responsibilities within the chain. Who is liable when packaging materials or components do not comply with REACH? And how great are the risks to your brand and customer confidence if something goes wrong?
In this article, we show what happens when companies do not comply with REACH and why the consequences often go beyond just a fine.
The European REACH Regulation (Registration, Evaluation, Authorisation and Restriction of Chemicals) has one clear objective: to protect people and the environment from the risks posed by chemical substances. This regulation requires companies that manufacture, import or use chemicals to know exactly which substances are contained in their products and packaging, and to share that information within the supply chain.
What many organisations overlook is that REACH does not only apply to manufacturers of chemical substances. Companies that market products containing these substances, such as packaging materials, must also comply with the obligations. This means that every link in the chain is responsible for its own part of compliance.
The principle of REACH can be summarised simply: no data, no market. Without correct registration and documentation, a product or component simply cannot be sold or used within the EU. This means that the legislation affects not only the chemical industry, but also companies in the high-tech, medical and defence sectors that depend on reliable and traceable packaging solutions.
Failure to comply with REACH has immediate and often far-reaching consequences. European legislation stipulates that Member States must impose penalties that are effective, proportionate and dissuasive. In the Netherlands, this is done by the Human Environment and Transport Inspectorate (ILT), the Dutch Labour Inspectorate and the Netherlands Food and Consumer Product Safety Authority (NVWA). They monitor companies for compliance and can intervene if the obligations regarding registration, communication or documentation are not met.
In the event of violations, authorities may impose administrative fines or impose an order subject to a penalty. In more serious cases, violation of REACH may be classified as an economic offence under the Economic Offences Act. This means that criminal prosecution may even take place, resulting in possible imprisonment or heavy fines. In other European countries, fines can run into millions of euros.
In addition to financial damage, non-compliance has direct consequences for business operations. Products may be withdrawn from the market or temporarily unavailable until the documentation is complete. This also applies to packaging materials containing substances covered by REACH. Without valid registration, the principle of “no data, no market” applies: the product may no longer be sold or used within the EU. This can halt deliveries, put pressure on customer relationships and disrupt production processes.
A listing in public databases, such as the European Safety Gate system, can permanently damage a company’s image. Especially in sectors where quality and reliability are key, such as high-tech, medtech and defence, a single incident can lead to a loss of trust or exclusion from tenders. Suppliers who cannot demonstrate their compliance will lose their position in the chain.
Although most companies are familiar with the basics of REACH, things often go wrong in practice. Not because of unwillingness, but because the rules are complex and responsibilities are spread across multiple parties. In many cases, one crucial link is missing: structural control over the materials and documentation within the chain.
One of the most common causes of non-compliance is that safety data sheets are not up to date. Substances are changed, suppliers change, but the corresponding SDS documents lag behind. This creates uncertainty about the composition and risks of materials and can lead to rejection during an inspection.
Companies often forget to inform their customers about the presence of substances on the list of “Substances of Very High Concern”. According to Article 33 of REACH, this information obligation is mandatory, even for products such as packaging or components. A lack of transparency in the chain can quickly lead to reputational damage or blockages during audits.
Some substances are completely banned or only permitted under specific conditions. Think of plasticisers such as phthalates, which can be found in packaging materials or coatings. An incorrect composition or unclear specification can mean that a product can no longer be traded within the EU.
In complex supply chains, it is not always clear who is responsible for collecting and sharing REACH data. Suppliers, importers and assembly partners sometimes point to each other, with the result that no one maintains an overview. This lack of ownership poses a major risk, especially during audits or certification processes.
Compliance is not a one-off action, but a continuous process. Without clear internal procedures, periodic checks and employee training, gaps in documentation and communication arise. This is a structural risk, especially for companies that use many different materials or suppliers.
REACH compliance does not begin with the inspection, but with well-organised processes and clear agreements within the chain. Companies that document their packaging and material flows in a controlled manner not only minimise the risk of fines or recalls, but also strengthen their reliability towards customers and partners.
A complete overview of all materials used and their composition is the basis of REACH compliance. Collect SDS documents, supplier declarations and SVHC information and ensure that this data is managed centrally. Regularly check whether suppliers still comply with the current REACH list.
Make sure that REACH is not a one-off action, but an integral part of quality and purchasing processes. Set up procedures for assessing new materials, suppliers and packaging. Link compliance to product development so that requirements are directly incorporated into design and material selection.
The complexity of REACH requires knowledge at all levels of the organisation. Train employees involved in procurement, logistics and product development so that they can recognise risks and know what the obligations are.
As a partner, Faes supports companies in setting up a compliant packaging chain. We combine knowledge of legislation with experience in material selection, design and traceability. Our specialists help assess documentation, select REACH-compliant materials and establish the correct procedures. This reduces the risk of errors and increases the certainty that every piece of packaging meets the applicable requirements.
At Faes, we do not treat REACH as an administrative check at the end of a project. The decisions that determine whether a solution complies with the legislation are often made much earlier. These include the selection of materials and components, the development of technical specifications, supplier selection, and the organisation of production and assembly. That is why we incorporate relevant REACH requirements from the very start of the design and realisation process.
Drawing on our experience in packaging development, custom engineering and system integration, we help customers identify which substances, materials and components require particular attention. We determine what information is needed from suppliers, identify gaps in documentation and translate the findings into clear requirements for design, procurement and production. We look beyond individual materials and consider the complete composition of the final product, including how components are used during production, operation and maintenance.
This approach is particularly important for robust, mission-ready applications. In these environments, technical performance, safety, maintainability and compliance must remain in balance. A material may appear technically suitable but can still create risks when its composition is unclear or when a substance becomes subject to additional restrictions at a later stage. By identifying these risks early, alternative materials or components can be assessed before the design is finalised or production begins.
Faes brings engineering, production, assembly, testing and documentation together within one coordinated process. This means the customer does not have to align multiple suppliers, technical disciplines and compliance requirements independently. We create a well-founded and traceable process in which technical decisions and relevant information are documented centrally. This reduces the risk of delays, costly design changes and unexpected issues relating to certification, delivery or operational readiness.
Failure to comply with REACH is not a minor administrative risk, but a direct threat to the continuity of your business operations. Fines and sanctions are visible, but the real damage often occurs silently: delivery blockages, product delays and loss of customer confidence. Especially in sectors where safety, precision and sustainability are key, demonstrable compliance is a prerequisite for being allowed to deliver at all.
At Faes, we see REACH compliance not as an obligation, but as an opportunity to gain control of the chain. By organising materials, processes and documentation properly from the outset, you avoid unnecessary risks and build a reliable and future-proof supply chain system.
Certainty starts with insight. With our knowledge of packaging design, material selection and legislation, we help companies to work in a REACH-compliant manner, without compromising efficiency or innovation.
Would you like to know whether your packaging process complies with REACH obligations? Please contact our specialists. Together, we will ensure that your packaging complies with the law, but above all with practice.
Tim van de Puttelaar is the Engineering Manager at Faes and specializes in packaging engineering and custom solutions. In his articles, he shares insights on optimization, testing, and engineering projects that contribute to more efficient and sustainable packaging solutions within complex supply chains.
More articles by Tim van de PuttelaarGood packaging doesn’t just happen by chance. Using a tried-and-tested approach, our specialists guide you step by step from the initial idea to the finished product.
